Want to travel but can’t afford to? Work exchange programs like Workaway and HelpX and Hippohelp may be the solution. If you want to do volunteer work abroad for free travel and accommodation, have time to offer and basic skills to swap then you, like us (Gemma and Craig), could experience travel through a local’s eyes while on a budget.
Here are the benefits, the downsides, and the process of work abroad programs such as Workaway, HelpX, Hippohelp and Volunteers Base for those who have considered work and travel.
What is Workaway, HelpX and Hippohelp?
Table of Contents
- What is Workaway, HelpX and Hippohelp?
- Who Are Workaway Hosts?
- Types of Jobs for Work Exchange
- Essential Information
- How Workaway Works
- How HelpX Works
- How Hippohelp Works
- Workaway vs HelpX vs Hippohelp
- Volunteers Base – Workaway Alternative
- Benefits of Work or Volunteering Abroad
- Downsides of Exchange Websites
- Work Exchange Packing List
Generally, the volunteer does not pay the host, financially, for the opportunity and the host does not pay the traveller a wage (salary) for the use of their time, skills, and experience.
Workaway, HelpX and Hippohelp differ from housesitting as there is an element of work involved.
Who Are Workaway Hosts?
My personal experience is with the website Workaway. Workaway hosts come in all shapes and sizes! Some are hostel/hotel owners, others are organic farmers. Families often need some help with childcare, sometimes stables need people to muck them out!
We have lived in a beach hotel in Nicaragua, with a (mostly) self-sustainable household in the Hungarian countryside, I’ve volunteered my services as an English native, and we’ve been dog walkers in Granada, Spain. I do like the fact some of the Workaway hosts that we met also travel and work abroad for free then go home and invite the likes of us into their homes and businesses.
Workaway does not hold the monopoly on travel exchanges, there are alternatives! HelpX has been mentioned often on the road, whereas I’ve not met anyone in person who has used Hippohelp or Volunteers Base.
Types of Jobs for Work Exchange
The type of work you do will depend on the host and the time of year. Hostel and hotel owners may expect you to clean, cook, and interact with guests. We’ve planted potatoes, flowers, and painted fences (all of which was new to me!)
Craig has made furniture out of crates and fixed water systems (he’s a gas engineer to trade).
I’ve dabbled in social media promotion and website help. Sensible hosts will tap into your skills base and utilise them!
I have seen call outs for the likes of social media strategists on a near full-time basis – don’t do it! Personally, I think this host was abusing the point of Workaway style programmes, it’s supposed to be a voluntary position, not stealing a paid job from someone with solid industry experience!
Hotel help in paradise aka Las Peñitas. I served customers, helped in the café, took photos, wrote for the website. Craig made furniture, fixed water issues, made a bathroom roof.
- Duration: 5 weeks
- Reward: double bed in a four-bed dorm, one meal and nice company
- More information: Things to do in Las Peñitas
After a week partying in Budapest (eating Lángos and drinking pálinka) we moved to the countryside to help a family turn their outhouse into a guest room as well as doing a spot of light farming while eating a ridiculous amount of home-cooked food!
- Duration: 3.5 weeks
- Reward: private room with kitchen and bathroom, 3 meals plus snacks
- Check out more of Budapest and Budapest day trips (here’s our full Hungary travel guide)
Before the above Workaway placement I left Craig in Budapest and attended an English language programme where I spent about 12 hours a day over five days with Hungarian natives who wanted to improve their language skills. A fun experience with a very impressive and motivated group of adults! Some of the volunteers found this programme through HelpX.
- Duration: 5 days
- Reward: private hotel room (some people shared), 3 very big meals, use of the hotel facilities (gym), tour of Budapest before the programme kicks off
The second last country on our 17-month long-term travel itinerary was Spain. During the 1.5 months in Spain, we moved in with a single parent who had four dogs!
Our main role was to walk our furry friends three times per day and make dinner. The family child was around at the weekends and I walked him to the bus stop for school sporadically but that was the extent of childcare.
This family were not very transparent in their profile, they sold themselves as a three-person family who required childcare help as the mum was sick, we were a bit miffed at not being notified of the changes before we arrived at the house.
- Duration: 3.5 weeks
- Reward: private room, swimming pool, 15-minute bus ride from Granada
- Have a gander at our tips for Granada, Spain
Hours of Work
Hours of work can vary from 2.5 to 5 hours per day / 5 days per week, anything more than that wouldn’t be worth it (unless short-term and unique to you) in my experience.
The expected hours should be stated in the advert, reconfirm on arrival! Obviously, the nature of the business might require flexibility but remember – you are a volunteer, not a paid member of staff!
The Hungarian/English language programme did take place from 8:30 to 21:30+ with 1.5 hours of free time in the afternoon but it was only for five days and the point of the programme was immersion for the participants!
Does Workaway and HelpX and Hippohelp Pay?
Workaway style programmes do not offer paid work abroad. Hosts don’t tend to pay in cash, a bed and sometimes meals are exchanged for your help.
We’ve had everything from no meals, to three meals and plus snacks (so much food)! However, if you do want to earn some cash, here are some ways to earn money and travel.
How Long Are Exchanges?
Length of stay depends on the needs of the host and the availability of the volunteer.
Our longest was five weeks and the shortest five days. We initially agreed on two weeks in Nicaragua but extended this to five. Hosts tend to be ex-backpackers too so they know how backpacking life works, tranquilo!
If you are only in a city for a short period of time it might be worth checking out Couchsurfing, where you stay with a host for a set time, for free, with no work expected.
There is no standard for Workaway, HelpX, Hippohelp or Volunteers Base exchange accommodation. We’ve slept in a private garden house with bathroom and kitchen, a private room with shared bathroom (and pool!) and a four-bed dorm. The latter was not really great for us as a couple but would suit others.
There are many hostels which offer a bed in their staff dorm, it all depends on their set up. Sleeping arrangements should be stated in the advert.
If you are staying in a hostel dorm bed our top tip for privacy is to take a bottom bunk and pack a large scarf or flag and tuck it into the bed frame creating a curtain. You’re going to have to live like this for a while so privacy will be required for your own sanity.
How Workaway Works
Click this link to sign up.
Pay 36 euro per person or 48 euro per couple for an annual subscription. You’ll get three free months added on too as you signed up through me!
Next, create a profile, add some photos / a video, tick the boxes of the work you would like to do and the countries you are interested in. Be honest!
If you don’t want to get muddy, don’t tick gardening!
A helpful host for both Workaway and HelpX advised us in the comments below that she chooses volunteers based on the detail of their profiles and level of excitement in their pitches.
She also wants to see that you are willing to put the effort in and are not just looking for a free ride! Thanks for the tips, Anke.
Are you a host that wants to help volunteers get the best chances of being chosen? Tell us your tips in the comments below.
Searching for Workaway Hosts
There is a search function on the website. Select the continent and country you are interested in.
This will pull up hosts in that area. Check the calendar for availability (green means the host is looking) and read the advert. Double-check the type of work, sleeping arrangements, hours of work, and perks!
There may also be reviews at the bottom. If that programme seems suitable, use the email system to contact the host. Personalise the email, our Hungarian host says he gets lots of generic emails where the prospective volunteer hasn’t even bothered reading the profile!
Our Nicaraguan (actually Argentinian) friend told us that he was inundated with emails, so you need to stand out! Use the host’s name, tell them why you are suitable for the position, and give your availability. We also stick our availability in the email header.
Workaway reviews – for hosts and volunteers
Another handy function is the ‘wish list’ button which allows you to store adverts you like the look of for later. However, the early bird catches the worm and all that! Fed up of seeing the same adverts?
Select the last minute, new listing or updated listing buttons. This will filter out the older profile.
Select continents, countries, keywords or go anywhere!
Become a Workaway Host
Unlike Wwoofing, it is free to sign up as a host on Workaway, HelpX, Hippohelp and Volunteers Base.
Complete the form online, let the company vet your information (Workaway creates a headline for your advert) then wait on the awesome volunteers to contact you!
Remember to update your calendar regarding your availability *pet hate* Adding images will also increase your likeliness of gaining attention. Our host in Hungary, Robert, is also an avid Workaway volunteer!
How HelpX Works
HelpX offers two levels of membership – free and premium.
Under free, you can create a profile and hosts can contact you.
To use the search facilities and wish list similar to Workaway, the price is €20. This will also give you access to previous reviews.
How Hippohelp Works
The new kid on the block, Hippohelp is a free service so this differs from Workaway and HelpX which there is a fee for as mentioned above.
Volunteers can sign up using their Facebook account or if you do not have a Facebook account, sign up on the site.
The first page is a world map which asks about your status – volunteer or host (we’d love to hear from you if you are a volunteer turned host in any of these programmes, I think this turnaround is very in-keeping with the ethos of volunteering and travelling!)
Like the above websites, there is a profile to complete which is always recommended to maximise your chances of being successful. It does not have to be completed initially if you just want to browse options.
Searching for Hippohelp Hosts
The map indicates where there are volunteer programmes available, most of the hosts have profiles once you click on the marker and scroll down.
You can also read/write reviews, send messages to find out more information and you can save your favourite ’markers’. Hippohelp is a little bit different in the sense that you can use it as a travel buddy service too. You can use the markers to find fellow travellers, not just hosts. You can also switch between being a volunteer and being a host.
Workaway vs HelpX vs Hippohelp
Workaway vs HelpX, HelpX vs Workaway, how do you choose?
Workaway definitely has a more polished website but is slightly more expensive.
Workaway allows you to upload a video to your profile as well as images. It also runs social activities like photo competitions.
It’s not apparent from the website how many jobs HelpX has on the site, Workaway states ‘1000s of jobs in 135 countries’.
Sonja from Migrating Miss used HelpX to find an exchange in a traditional house in Spain. Here’s her experience.
The only way in was via Land Rover which drove over a dry riverbed! The hosts invited multiple volunteers to help clean around the house, cook, plant, etc which suited Sonja as she was a solo traveller.
Another bonus of volunteering abroad – meeting new friends!
The reason she chose HelpX over Workaway was simply down to word of mouth, a friend had completed an exchange with HelpX and recommended it.
Sonja also liked how HelpX set out adverts on a map, she said there was plenty of variation in work and that hosts were ‘so-so’ at replying (like Workaway then).
Check out her experience of the work exchange in the Spanish countryside!
Volunteers Base – Workaway Alternative
Volunteers Base sells itself as a free alternative to Workaway, HelpX, and Wwoofing. No one pays, the volunteer or the host. The site covers a variety of positions from farm work to childcare all over the world.
They also claim to check over profiles before they are published live. I’ve not tried this personally, but it does look like a legit free alternative to Workaway and HelpX. Have you used Volunteers Base? Tell me about your experience in the comments below.
Personally, I like the idea of paying because there is a level of security with a premium service and the product in question is you. Your safety is paramount.
Live here for free! Las Peñitas, a hidden gem in Nicaragua
Benefits of Work or Volunteering Abroad
- Local experience. Many programmes give you the chance to work with local people in their own environment so you learn about their culture. We’ve tried heaps of homemade Hungarian food, this wouldn’t happen during the normal hostel hopping type of travel!
- Hidden areas. Many programmes take you away from the gringo trail; countryside, mountains, islands, and villages that Lonely Planet misses out!
- Saves money. Volunteering while travelling makes a small budget last longer. We saved £20k for our 18-month career break to travel the Americas and Europe but without Workaway (and this travel blog) we would have been packing our bags for home by month ten!
- Slow travel. The one night here, two nights there, type of travel is exhausting. Believe me, we did it for the first three months and it resulted in major burn out by Cuba in June! Not only is stopping to volunteer to reduce your carbon footprint but it’s also a nice way to give back to local communities. Plus, if like me you are a fast fat, there’s more chance you’ll pound those mean streets with your sneaks or hit the gym/pool/sea, when in one place for a period of time.
Downsides of Exchange Websites
Responses. Don’t get your heart set on one advert, there is a good chance they won’t reply! Especially if you are applying for programmes in popular destinations like Costa Rica.
For every one response we received, I had applied for 10 – 15 all over Costa Rica. I imagine lots of backpackers get to Costa Rica, freak out at the cost of living/travel and scramble for volunteer work!
There are, however, extremely cool options in the land of Pura Vida so if you do get one, high five! Apply for more than one exchange your desired destinations, but remember, personalise!
Depending on the cost of living of where you are travelling around, there may be the chance that it is actually cheaper to book a hostel room when you measure how much time you work in relation to how much a stay would cost.
For example, in Hanoi in Vietnam, hostel dorms can be found for under £5 per night. If you work for 5 hours per day with only a bed in the agreement is it really worth it? Something to consider.
Grey Areas of Workaway, HelpX and Hippohelp
A couple of things to be cautious of while considering volunteering while travelling. Visas – technically you are working so it’s probably best to omit to immigration control that you are about to set sail in Croatia as a chef or train huskies in Canada (genuinely two opportunists!)
E.U residents – I know we can work in each other’s countries (well maybe we can’t soon) but normally you would give an employer your national insurance number, we’ve never been asked for this (a copy of our passport has been taken).
Get travel insurance. Accidents can happen when climbing ladders, washing sloths or leading a bar crawl! Double-check that your provider covers manual work (and alcohol?!)
We use True Traveller and couldn’t be happier with the service. I had to pay the GP and the physiotherapist a visit to Canada and annoyingly had to pay them! However, I was refunded speedily. Communication has been excellent from the start and I am that annoying traveller that asks questions, a lot!
Read our comparison guide of True Traveller and World Nomads here.
Work Exchange Packing List
This will obviously be dictated by the country, time of year and how long you have been travelling for already (or what you intend to do after). I never travel without the following.
Marmot PreCip Jacket
My Marmot PreCip jacket is lightweight, folds into its own pocket so neatly into a day bag and is waterproof. I think it looks pretty sharp too, I have the electric blue version. Check out reviews here.
My preference is trek/hike trainers/shoes over boots but Craig prefers full ankle support boots. Trek trainers are lighter and look like trainers so are a little bit more flexible if trying to match the rest of your backpacking wardrobe. I take my Salomon Eclipse shoes everywhere. They’ve hiked up mountains, volcanoes (and sledged down it) and through rainforests.
Craig was also team Salomon, like the Quests, (for the entirety of our 5-week Southeast Asia tour and our 17-month career break to travel) but has recently moved over to Scarpa to try out leather boots.
If you are travelling with expensive electronics it will be worth investing in some form of security protection for your belongings.
We travelled around 16 countries with this PacSafe net. We packed our electronics, passports, and money into one of our day bags, put the bag in the PacSafe net, closed the net over securing it against a non-movable bedpost or radiator etc and then padlocking.
We then covered up the bag with a throw or jacket. We were not robbed during our trip and the Macbook and camera were essential for keeping this website going so you can believe me when I say that I recommend the PacSafe system. We’ve now been upgraded to the PacSafe day bag which has a slot for our laptop, cables and camera equipment.
I’ve not used it on a trip yet and I’m a little miffed at the new flying with electronics laws for travelling to and from the USA as it means I need to put it in hold however at least it will be securer than a normal backpack, everything crossed.
The frame has stainless steel embedded into the cloth in an attempt to make it splash-proof and the padlock which is inbuilt unlike the PacSafe net is secure (I had to get Craig to work out how to open it the first time). Disclosure, the bag was in exchange for a travel article which was published on the Pacsafe website; this is common practice in the world of blogging (no review required, check out reviews here). Just be cautious that your living arrangements may involve dorms (even when you don’t expect it like Nicaragua for us) and also living in someone else’s space. Obviously, you want to trust the people you are volunteering for but be a little bit savvy.
If budget dictates or you are thinking ‘I want to volunteer but I can’t afford it’, maybe you are fed up of the booze cruise type of travel, or maybe you are looking to engage your brain again, Workaway, HelpX, Hippohelp or Volunteers Base projects are a great way to enhance your travelling experience in exchange for your time and helping hand.
If you want to gain accreditation for working abroad why not try this cheap TEFL course? Work exchange conclusion: Workaway is worth it but iron out the expectations before volunteering abroad!
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