SXSW for free

How to do SXSW for free like a pro

This March, Craig and I flew to Austin from New Orleans to begin our 18 month career break at the music festival South By Southwest (SXSW). The two-week festival is not solely a music festival, it celebrates the film and interactive industries too but it was the six days of sounds pouring out of every bar, shop and van that we were interested in. You can read our day-by-day guide here. This article is for those who plan to do SXSW for free.

I’m going to use the word ‘free’ loosely. There are heaps of music opportunities for free, everything we saw was free monetary wise but you will pay – in time. But that’s cool because you will have a magical experience, bands we enjoy (The Twilight Sad) and new discoveries (Daniel Wilson).

1. Band Watch

Months before you go start scouting about your favourite bands Twitter pages to keep an eye out for who is attending. Add the following Twitter pages for updates too:

@SXSW
@SXSWNews
@Dp512
@SXSWWhoa
@SXdrinks
@SXSWMF
@RSVPster
@FreeatSXSW

And our new friend @rideinscircles (John – big SXSW attendee)

The official SXSW website will advise you of the ‘official’ shows – these shows are for people who are buying badges (2015 prices here) and they have priority access (along with the next layer of priority – wristbands, more on that later).

2. Sched website

In the weeks before you arrive in Austin use the Sched website

If you click bands and select ‘unofficial’ this site will tell you when and where bands are playing for free. Now the really confusing part is each band will be playing a ‘party’ at a venue sponsored by a company / product (for some) and be on a certain date and at a designated time. For example Charles Bradley played at the CouchTrippin’ 2015 party which was sponsored by Lagunitas beer (which meant the beer was free!) in conjunction with the not for profit, O+ at The Container Bar on Wednesday 18th March. The party started in the afternoon with four bands on the line up. Our friend, Pete, queued for 3 hours (we joined him for an hour and a bit) and we just got in for Charles Bradley).

SXSW for free

Not all bands are on this Sched website, apps such as Stubhub do the same but it wouldn’t work on my IPhone 4s (it did on Craig’s 5)

Each party has different RSVPs instructions. Some look for a simple email response; others ask you to download an app (like Rabbl); others you have to email and collect laminates/wristbands on a specific date in a certain window of time (EG. SPIN Party at Stubb’s – we collected our laminates the day before, there was still a queue the next day but it was moving by the time we arrived at 11am)

3. Purchase RSVPster

RSVPster acts as your mass RSVP agent. Set up a new email address (you will be inundated with RSVPs) from them. This service saved our unorganised asses so many times. They basically apply to free parties for you and email you the invite. Whilst queueing for Charles Bradley I went for a nosey to see what the front of line situation was. I panicked when saw the bouncers check people’s phones. Pete told us to relax, we already had invites through RSVPster. It doesn’t work for all parties though, that’s why step one and two are important. It’s not easy finding out the party your bands are playing – you’ll need patience. A charged phone is essential. Pack your charger too

4. Passbook and Eventbrite

Download any invites from RSVPster to Passbook (IPhone). Many parties look for you to use Eventbrite which is similar to Passbook

5. Add events to iCal

I didn’t use this to its full potential but survived. Pete made an Excel version and I made one by hand

5. Join Facebook Party Pages

But turn off your notifications so your friends can’t see the acceptance or you’ll end up with no FB friends. My friend, Gemma (I know, another one?) text to say she woke up to my invites to SXSW parties and was jealous. Three days later my own Mum said she was going to delete me for polluting her newsfeed. I only liked / added myself to a couple of parties but this seemed to have opened the floodgates

6. Collect South by Southwest Wristbands

If you want free food and drink don’t expect it from every party. We spent a good few hours at The Main II watching Only Real and Dream Koala but paid for drinks. The free, like actual free, days will be the BIG parties held at the notable venues:

  • A. Mohawk (we met some guys who were queuing from 11am to see Win Butler DJ. If you want to see a band, dedicate your day to that party. They’ll throw you out for the night parties so don’t bother going there during the day in hope you’ll get to see a big gun at 9pm)
  • B. Stubb’s BBQ (free breakfast tacos and Steele’s beer aka in bed by 8pm)
  • C. Fader Fort (our new ‘line friend’ John attended Rachael Ray’s party and enjoyed a free breakfast)

7. Queuing at SXSW

Pete persevered on the Wednesday night by hanging outside one of the Stubb’s venues to see TV on the Radio, he paid $40 for the pleasure of the show. On the flip side, we queued for three hours from 7pm to see Years and Years ($15) and were told we could wait but it was unlikely we’d get in so we bumped it. The queues are fun so don’t think of them as negative! Take drink, make friends. John was such a great help with sussing out SXSW and general Austin goodness (article here)

SXSW for Free Recap

Find the bands you want to see, RSVP for said bands, work where and when to collect wristbands if required then party! We loved it so much we went back in 2016 then got hitched in Austin two days later!

 

 

SXSW for Free

 

Are you going SXSW?
Let us know in the comments below

Thank you to the RSVPster team for hooking us up with two passes – as always this is an honest review of our experience. They were one of many tools required for the SXSW toolkit.

Comments 17

  1. My daughter attended this one … she is an online marketing guru for her company. She loved it there. I tried to get her to let me come along, but she said she’d be too busy to spend any time with me! LOL

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  2. This event has grown into a megalith over the years. The digital media component is, quite honestly, the only part of it which I am even remotely familiar. Your ingenious strategies could be adapted for almost any multi-day event, though, so very helpful! I liked how you reminded people that actual performances don’t comprise the entire show – plenty to see and do in the queues! A fun look at SXSW, thanks.

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  3. This sounds fun! I never knew music festivals could be so complicated and cool at the same time! While I don’t see me and the kids attending for a few more years yet ( they are still at the “stars on ice” type of concert stage) it sounds like a great way to travel in conjunction with your hobby!

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  4. It reminds me of visiting Galway, Ireland during the horse races. There are so many interesting things happening in the streets and music pouring from every building and even people in the streets. Waiting in lines was never a problem there either. That’s part of the fun, right? We met two guys that I stayed friends with more than 10 years later.

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      I didn’t even know that existed in Galway! Sounds like fun. Looking forward to meeting up with friends we made last year again and some Austinites we’ve met on the road in the past few months!

  5. Excellent information! I love festivals and SXSW has always been very high on my bucket list. I had no idea the event was so connected. You have saved me future hours of research and frustration in planning to attend this festival. I look forward to attending in the future with my charged phone and backup battery 🙂

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  6. HI! I was never into festivals, but this one sounds like fun. Interesting that it also includes the digital side. Thanks for the detailed description on how to get involved!

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  7. Thanks so much for sharing these tips! I’ve always wanted to go to SXSW but it seemed so expensive, so I put it on the back burner. I think I’ll have to take another look for next year though now! Looks like such a fun time!!

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      I’m going to write an article about accommodation soon as we’ve had a ‘mare of late. You can’t book to early as everyone cancels on you once they realise it’s SX and they can make their millions in that week. Stay tuned!

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  8. Pingback: 35 Of The Best Festivals Around The World in 2017

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